Toolkit

Moving company recommendations + hiring checklist

Guidance-oriented planning notes for Canadians moving to the U.S. (not legal, tax, or insurance advice).

Moving company recommendations + hiring checklist

How to compare quotes, spot red flags, and protect your stuff.

3 moving approaches (choose one)

  • Full-service movers: easiest, usually most expensive.
  • Container / pod-style: flexible timing, mid-range cost.
  • DIY truck + helpers: cheapest, most work.

Quote comparison checklist

  • Is the quote binding or estimated?
  • Does it include stairs/elevators/long carries?
  • What’s the insurance / valuation coverage?
  • What are delivery windows and storage fees?
  • What’s the cancellation/change policy?
Tip

Ask for the quote in writing with line-item detail. If they won’t provide it, move on.

Red flags

  • Huge deposit required up front.
  • No physical address, vague contracts, or pressure tactics.
  • Price changes without clear reasons.
  • Refusal to discuss coverage and claims process.

Hiring questions (copy/paste)

  • Are you licensed/registered for cross-border moves?
  • Who actually carries the goods—your team or subcontractors?
  • How do you handle damages and claims?
  • What’s the earliest/latest delivery date range?

Before pickup

  • Take photos of valuable items.
  • Label boxes by room and priority.
  • Keep essentials separate (first-week box).
  • Keep your inventory and contract accessible.

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